Purchase orders in pixi follow a lifecycle. Each purchase order status presents certain limitations to ensure correct workflow of the documents.

Limitations: For purchase orders with status NEW and ORD, you cannot change the supplier, delivery location and Not Delivered Quantity. For orders with status CON you can only modify Not Delivered Quantity, Estimated Delivery Date, comments and notes. For orders with status CLS you can only modify order line comments and notes.

Order Header

Note that the information in the order header is read-only and cannot be modified. The information is added automatically.

Field	Description
Created	Date of order creation.
Created by	User name of the person who created the supplier order.
Ordered	The date when the supplier order was placed.
Ordered by	User name of the person who ordered the supplier order.
Confirmed	Date when the supplier order was confirmed by supplier.
Confirmed by	User name of the person who changed status of the order to CON.
Estimated delivery date	Estimated delivery date, set on the order lines. In case order lines have different delivery dates set, the date range is displayed (from the first to the last date).
Ordered quantity	Shows two values: Total quantity of all ordered items Number of orderlines
External order number	The number of this order, assigned by the supplier. This field is used as a reference to the order number at the supplier to help identify the order in case follow-up is required.
Modified	The date when the supplier order was modified.
Modified by	User name of the person who modified the order.
Order lines total (€)	The total sum of all order lines, including item discounts.
Discount (€)	The general order discount, read from the Discount field in the Order Information tab or from block prices that are set at the concerning supplier – if block price is reached. Block price discount is ignored if manual discount was entered in the tab General – you get a hint in the buying conditions status tooltip.
Surcharge (€)	The additional cost for not reaching the minimum order amount, read from the buying conditions for the supplier. Can be overwritten in the General tab.
Freight costs (€)	Freight cost for the selected supplier, read from the buying conditions for the supplier. Can be overwritten in the General tab.
Amount to pay (€)	The total sum of the order, including all discounts and additional costs.

General

Field	Description	Required
External order nr.	The number of this order, assigned by the supplier. This field is used as a reference to the order number at the supplier to help identify the order in case follow-up is required.	No
Main contact	Contact at the supplier. You can enter a name or a phone number of the contact.	No
Discount	General (overall) discount for this order. You can enter the amount and in the drop-down list select if this number is a percent or a fixed amount in currency. In case you enter a discount for the individual ordered item, the order line discount is calculated first. The general discount is applied to the total sum for the order lines.	No
Currency	Currency for this order. It is based on the supplier. This is a read-only field and cannot be modified.
Delivery address	The location, to which the order will be delivered. This location is used as the default location for each order line.	Yes
Billing address	The location, to which the order will be charged.	No
Free of freight limit (€)	The lowest amount for the order to avoid freight costs. Shows value from supplier by default, can be overwritten for the current order.	No
Freight costs (€)	Costs for transportation. Shows value from supplier by default, can be overwritten for the current order.	No
Minimum order amount (€)	Minimum amount the supplier order has to reach. Shows value from supplier by default, can be overwritten for the current order.	No
Minimum order amount surcharge (€)	Extra charge with small order amounts from supplier if minimum order amount was not reached. Shows value from supplier by default, can be overwritten for the current order.	No
Note for Supplier	A note that is appended to the order and sent to the supplier. It is also shown to any item in pixi Customer Service (field "Buying Note") that is included in the oldest supplier order in status ORD.	No

Order Lines

Column	Description	Required
Int. Item Nr.	Internal item number	No
Sup. Item Nr.	Supplier item number, assigned to the item by the supplier	No
Item Name	Descriptive name of the item	Yes
Location	The location, for which the item is ordered. This location is by default read from the Delivery address for the order. You can change the location for the order line. You can also order for multiple locations.	Yes
Ordered Q	Ordered quantity	Yes
Sup. Price (€)	Price for the item at the supplier. Taken from item/supplier data, can be changed in status NEW and ORD.	Yes
Total (€)	The total sum for the order line, including item discount, is calculated automatically.	Yes (calculated field)
Discount	The value of the discount for this order line.	Yes
Discount type	Type of the discount, can be either a percentage or an absolute value.	Yes
Ordered Q (PU)	Number of packing units ordered	Yes (calculated field)
PU	Packing units	No
Delivery Date	Estimated date of delivery	No
Comment	Comment It is also shown in item search in the "Buying Note" column for the current supplier order in status ORD/CON.	No
Del. Q	Delivered quantity	No
Not Del. Q	Not delivered quantity	No
Demand	Statistics of customer orders in all statuses except STO and NLB. This means that items in customer orders with status NEW, ANG, EIN or HAL are also treated as sold items (not only AUS) in the last month (30 days), the last four months (120 days) and last year (365 days)	Yes (calculated field)
Barcode	Items EAN	No

Purchase Order Field Reference

Order Header

General

Order Lines