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Edit a Receipt

In this article you can learn how to add edit or delete delivered items and edit general receipt information.

Note: You can add, edit or delete delivered items only if the receipt document is on status NEW. The only exception is supplier price in receipt lines list. If user has the right permissions, this field can also be edited in statuses CLS or INV. General receipt information can be edited in all statuses.


Add Receipt Lines

Add Items Dialog

  1. Open the receipt document and click the Delivered Items tab.

  2. Click Add Items in the toolbar. Optionally you can press A on the keyboard.

  3. Search for items in the Add Items dialog. Supplier is selected automatically and can't be edited.

  4. Select one or more items.

  5. Click Add to add selected items in the receipt document.


Scan Item Barcode

  1. Open the receipt document and click the Delivered Items tab.

  2. Click on the barcode input field in the toolbar.

  3. Scan the barcode to add the item in the receipt document.
    Depending on the database setting "Show Colors at ScanIn" (pixi Control Center > Database Settings > Purchasing), the scanned barcode flashes GREEN, in case a valid barcode was scanned. If the barcode is not found or the delivery supplier is not assigned to the scanned item, it flashes RED.

  4. Continue scanning until you add all items to the receipt document.

Note: When you scan the same item multiple times, the quantity of this item in the receipt document will be increased.

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Edit Receipt Lines

In the pixi Web application, it is possible to work on the same receipt document with different users simultaneously. If several users work on the same item, then the latest set value is saved in pixi. Because of this, make sure an item is being worked on by only one user.

This is how you change the delivered item quantity:

  1. Open the receipt document and click the Delivered Items tab.

  2. Click the field that you want to edit. Optionally you can move to the field with arrow keys and press Enter.

    1. You can edit the batch data (BBD and batch number), but only if the item has these tags assigned.

  3. Make your changes and press Enter to save them. Clicking anywhere away from the field will also save your changes.

The number of digits which can be entered in field Del. Q. depends on the database setting "Maximum quantity for delivered items" (pixi Control Center > Database Settings > Purchasing).
In case a quantity which is higher or twice as much as the ordered quantity is entered in field Del. Q., an info message is shown depending on the database setting "Show warning when delivered higher than ordered" (pixi Control Center > Database Settings > Purchasing).


Details for Receipt Lines

There is a detailed view with further information which are separated into tabs. There you can find information that can help you manage the delivered items stock on different locations, information about matching to supplier orders and if there are any new ones coming in, or how many customer orders are already waiting for the item.

  • Matching Details: Shows information to which supplier order the selected item was matched to.

  • Stock Information: Shows stock information for every location and the items demand of the last 30, 120 and 365 days.




You can activate and deactivate the detailed view. Click Toggle detail pane in the toolbar of receipt lines list.


Edit Supplier Price of Closed Receipt Documents

Option to edit supplier prices of closed receipt documents is available if you have the permission to do so. Permissions are set in Control Center > Tools > Administration > User Administration. Supplier price cannot be edited in invoiced (INV) status.

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Delete Receipt Lines

  1. Select the receipt line by clicking on the row, you can select multiple receipt lines.

  2. Click Delete in the toolbar and confirm your action.

Note: Only manually created receipt lines can be deleted. Receipt lines created from a template can't be deleted.

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Edit General Receipt Information

General information about the receipt document and the supplier are shown in the General tab of a receipt. Supplier information cannot be changed. In case you want to change them, check this article: Modify a supplier

General information about the receipt can be changed as follows:

  1. Open the receipt document.

  2. Click Edit Receipt in the toolbar. Optionally you can press E on the keyboard. You can set the following information:

    1. Ext. Receipt Nr.: Enter a reference that serves to identify the document.

    2. Supplier invoice number: Enter the invoice number, you got from the supplier.

    3. Purchase order number: Enter the purchase order number(s), that belong to this receipt.

    4. Delivery date: Set the date, when the receipt arrived at your warehouse. (from pixi AVA Update 17 on)

    5. Comment: Enter additional information regarding the receipt document.

  3. Make your changes and click Save.

  4. Changes are visible in General tab.


See also:


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