After picking the items with a picklist, they are divided into the individual customer orders by "scanning into the boxes" at the Scan-In.
The user interface of the Scan-In tab is available in the pixi Shipping desktop application as well as in the pixi Web.
Scan-In in pixi Web
Check this article to learn how to use the Scan-In section in the pixi Web application.
Scan-In in pixi Shipping
Check this article to get to know how to use the Scan-In is done in the Desktop application pixi Shipping.
Note: The Scan-In functionality in pixi Shipping is not developed further.
New features will only be available in the Scan-In section of the pixi Web application.
Configuration
Scan items individually or enter item quantities
You can define, if each item is to be scanned individually at Scan-In, or if the respective quantity is to be entered or if it is merely to be confirmed. You have the option to also define a threshold value for this purpose. The settings can be accessed via pixi Control Center > Database Settings tab > Shipping folder.
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Scan-In - Scan Separate Items:
ON - Each item is scanned with the quantity value '1' respectively, i.e. multiple items of a particular order have to be recorded individually too.
OFF - pixi allows the picking of multiple items of the same kind and requires a confirmation (default setting) of the quantity.
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Scan-In - Enter quantity, if value is higher than:
0 = OFF -> Scan items individually
1 = ON -> Enter quantity for scanned items, whenever the ordered value is higher than 1 (standard)
X = ON -> Scan items individually up to a quantity X; if quantity to be scanned is higher than X, the item quantity has to be entered manually.
Scan-In - Summarize Split Order Lines
When this setting is enabled, items from the same order are consolidated. Instead of scanning each item multiple times for each order line, you only need to scan the item once and then confirm or adjust the quantity as needed. However, the consolidation does not apply to certain items, including those with serial numbers (SN), personalized items, or 1-Scan-Shipping picklists. In these cases, the scanning process continues to work as before, without the enabled setting. This feature is available exclusively for Scan-In in pixi Web. If you enable this setting, Scan-In in the Desktop application Shipping will no longer function.
Item numbers available for Scan-In
Besides barcodes, there are shop item numbers (ItemNrInt) and supplier item numbers (ItemNrSupplier) to be used for the Scan-In process. But only if the setting Scan In - with all item codes allowed in pixi Control Center > Database Settings > Shipping folder is enabled. If this setting is turned on, all supplier item numbers need to be unique! This setting should never be changed for existing items. Get in touch with pixi Support, if you want to enable the setting since it needs to be done by the technical team. By default, this setting is disabled.
Scan-In with picklist and without
You can specify that the Scan-In process is only possible using and specifying a picklist. To do this, activate the Scan In - with Picklist only option in pixi Control Center> Database Settings tab> Shipping folder. If the setting is activated, you receive the error message "No pick list" when you try to scan an item without specifying a picklist. If the setting is deactivated, items can also be recorded without a picklist.
You can also specify whether a warning message is displayed during the Scan-In without picklist. To do this, enable the option Scan In - without picklist nag in the pixi Control Center> Database Settings> Shipping folder. If you do not want a warning, you can disable the setting. By default, this setting is enabled.
You can also view and change this setting directly in the pixi Shipping desktop application > Tools > Options > Scan-In.
Lock box after Ship-Out for Scan-In
You can specify that a box is locked for Scan-In a few seconds after the Ship-Out in order to avoid immediate re-use. To do so, enter a specified number of seconds using the option Scan-In - Lock box after Shipout in the pixi Control Center > Database Settings tab > Shipping folder. The default value here is 0.
Display information during Scan-In
You can swap the displayed information in the Scan-In tab. If you activate the setting Scan-In - Swap info for box number and box name, the box number is displayed in the field "BOX" and the box name is displayed in the "INFO" field. If you disable the setting, the box number is displayed in the "INFO" field, and the box name is displayed under "BOX". By default, this setting is disabled.
You can also view and change this setting directly in the pixi Shipping desktop application > Tools > Options > Scan-In.
You can edit the name of a box in the pixi Control Center > Tables > table "Boxes" in the "Description" column.
Serial number check
If you use the serial number management for items, there are special settings to be used during Scan-In.
Please pay attention to: Serial number management (optional extension).
Scan-In of blocked orders
In pixi Control Center under Tools > Administration > User administration > Roles and permissions > Edit Role, there is the option ScanIn Locked Orders and Customers. By default, the permission is disabled for all roles.
Is this function ...
... deactivated, you can't scan items from a blocked order. A warning message is displayed when the Scan-In is attempted.
... activated, the Scan-In of items of a blocked order is possible, but only for normal picklists and for Direct Scan-In. 1-Scan-Shipping (both via 1SS-Picklist and via Direct Scan-In) for items of a blocked order is not possible.
If the order or the customer is blocked, no invoice is generated. The invoice can only be created for orders that are not blocked.
Scan-In of orders into the same box
It is possible to place several orders originating from the same customer in the same box during the Scan-In. In doing so, it is irrelevant whether the Scan-In is carried out with or without picklist.
This functionality can be activated or deactivated shop-by-shop. Since you can't access this setting yourself, you have to get in touch with pixi Support. To activate the functionality in the pixi Control Center in the table Shops, the option Address or order nr. has to be set to "A" (Address). In this case, one invoice is generated for all orders of the customer that are in the same box. If all orders are placed in separate boxes, the setting must be set to "O" (Order number). A separate invoice is created for each order.
If the setting includes the value of "A", orders from a customer are placed in the same box, if:
... the payment type is the same or the option "Separate Orders In Boxes" (pixi Control Center > Payment Types) is disabled for the payment type,
... the address,
... the order type,
... the currency and
... the shipping vendor for the orders in question are the same.
Orders will not be not placed in the same box when:
... the chosen payment type for the order is credit card or the option "Separate Orders In Boxes" (pixi Control Center > Payment Types) is enabled for the payment type,
... the payment type, the address, the order type, the currency or the shipping vendor across the orders are not identical,
... one of the orders is assigned a shipping date.
... the setting Address or order nr. takes the value "O" into account
... the order currency differs
Note: Consolidating orders only works with the box Scan-In. 1-Scan-Shipping orders can't be consolidated.