The Scan-In process supports the picking process of all orders. The products are recorded in Scan-In either by use of a barcode scanner or by entering the EANs via the keyboard. pixi instantly recognizes the item and assigns it to a shipping box.

User Interface

Code

The scanned-in barcode is displayed in the entry field Code.

You can only choose the Package type for 1-Scan-Shipping orders and if the option "Ask for Package Type" is activated for the shipping vendor assigned to the order. Read more: Amazon Seller Fulfilled Prime, 1-Scan-Shipping

Action

The field ACTION displays the next process step for the scanned-in items:

(Put into Box)

Automatically, each box is temporarily assigned to one particular order until this order is completed. A double allocation for any of the boxes is not possible. pixi selects the nearest located and empty box respectively and takes the customer status during the picking process into account: pixi automatically processes those customers first who are already waiting the longest for their order. The boxes automatically assigned by pixi are each allocated to just one order. Each box therefore represents a specific customer order but can of course contain multiple items.

Box

The field BOX displays the number of the box into which scanned items are to be placed:

History

The Scan-In history lists lately scanned-in items including additional information:

As soon as a box contains all items of an order, pixi automatically prints the invoice: with that done, the picking process is already completed; the items can be shipped and the box is available for a new picking process (pick-pack-ship). The automatic invoice printing when a box is completed can also be set to semi-automatic on request. In this case, printing of the invoice needs to be triggered manually.

Available Scan-In tab settings

Info: These settings are only visible in the pixi desktop application. They are not present in pixi Web!

Some scan settings can be found straight in the right part of the Scan-In tab in pixi shipping.

Scan into box: If you enter a box number here, the scanned items are placed in this box specifically. Note: You will receive an error message if you scan an item that does not belong to the order assigned to this box.
Only Orders with Max Qty: Enter here the number of items that shouldn’t be exceeded for any order assigned to this specific box.
Supplier order No: Here you can select specific supplier orders.
Boxes - Scan into used boxes only: Scan-In only for boxes already in use.
Boxes - Scan into express boxes only: Scan-In only for express boxes.
External Order Nr: Here you can filter by shop order number.

Note: You will receive an error message if you scan an item that does not belong to the order assigned to this box.

Scan-In using a picklist

How to perform the Scan-In using a picklist:

After you have processed all items on your picklist in your warehouse, go to the packaging and shipping area and access the pixi Shipping application.
Pick up the picklist and scan the barcode. pixi recognizes the picklist in question and displays the number.
1. Note: If you have enabled the setting Scan-In - Summarize Split Order Lines (only available for pixi Web), your Desktop workflow will not function properly anymore. Please disable the setting, if you'd like to use Desktop Shipping.
Now scan all items picked and place the items in the box with the number as displayed by pixi. The orderlines of the articles now have the status EIN.

Info: If a picklist contains items that are stored in multiple bins, the stock of the item is reduced in ascending order based on the bin sort number.

Changing the Box Range before the Scan-In

In some situations, changing the box range of a picklist after its creation is needed.
This can be done by entering the shipping box in Pixi Shipping > Scan-In tab.

This is how you change the box range for a picklist:

First, load the Picklist (see Scan-In using a Picklist).
Now you can change the box range. Enter the start box into the CODE field - pixi automatically calculates the end box depending on the number of orders that are on the picklist and sets it accordingly.
The start box needs to be entered in this format: "Box"+"Box Number", e.g. "Box5" or "box 5"
Alternatively, you can also print barcodes using this Barcode Generator and scan it to set the box range.

Warning: This only works for picklists that have not been processed yet!
- Sample screenshots
Depending on the database setting "Picklist - Overlapping boxes" (pixi Control Center > Database Settings > Shipping), a box range can only be assigned to one active picklist (setting disabled) or a box range can be assigned to multiple picklists (setting enabled).
Changing the box range is shown in the ACTION field. The new box range is also shown below, as well as next to the Scan-In button.

Info: pixi does not check if boxes already contain items when changing the box range, but if there are active picklists with this new box range.

Scan-In using no picklist (Direct Scan-In)

There is a possibility that you may wish to scan items without using a picklist, e.g. when shipping items directly, which have only just arrived from your supplier and which are not placed in stock yet.

These are so-called Just-In-Time or On-Demand processes which pixi supports even in its basic version/ already by default. This feature is recommended, if a large proportion of the incoming goods have already been re-ordered at customers’ request, or if you deal in fresh products, e.g. food, and you want to ship them directly with goods receipt.

Go via the following steps to apply the Direct Scan-In:

Access the pixi Shipping application
Enter "pic" in the "Code" field and confirm with “Enter/Return” key to enable picking without picklist. This way you ensure that stock quantities for the scanned items are not automatically deducted. If you scan the first item, pixi will indicate once again that stock levels won’t be amended accordingly. Please also note the relevant settings mentioned above.
Scan the items and place them in suggested boxes. The orderlines of the items now have the status EIN. If pixi can’t retrieve any unprocessed orders or orders ready for shipping, then pixi will present you with the relevant information: these items should then be supplied to the warehouse.

If you have processed items Just-In-Time and these items don’t complete your customer order for a specific box, then the next picklist will take these products into account - if they are currently in stock at the warehouse - in order to ensure the completion of the order.

If the required items are not available, the box will stay in use - where needed, you can remove the items from the box making use of the respective option in the box overview accessing the “Boxes” tab, for these orders to be taken into account at a later stage on a regular picklist, only if particular items are in stock.

Scan-In using the shop order number

This feature allows you to pick the items of a specific customer order using the “shop order number”.

Open the pixi Shipping application.
Enter the "shop order number" in the settings on the right side of the user interface.
Now pick the items for this order, regardless of whether items are picked under the setting “no picklist used” during scan-in, since only the articles of this specific order are processed.
Scan the barcodes of these items and place the items in the suggested box. The orderlines of the items now have the status EIN.
When processing is completed, make sure you remove the shop order number from the settings.

Note: When scanning items which are not part of this specific customer order, you will see this error message displayed; "PUT INTO STOCK". In this case, you should place the items back into stock again.

Scan-In in pixi Desktop